Saints ESP: By-Laws Saints ESP: By-Laws

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Article I - Membership

Section 1:

Active members, whose dues are current and are in good standing, shall be entitled to vote, to hold office, and to participate in all activities of Saints ESP

Section 2:

An associate member is a person who has had a change in job position and is no longer an educational support professional, but desires to continue an association with Saints ESP. Upon payment of one-half of Saints ESP's annual dues amount, an associate member will have all privileges of active members except those of holding office and voting. 

Section 3:

An honorary member is a person who has retired/resigned from SCCC, has been employed by the College for at least ten (10) years, and has been an active member fora period of at least five (5) years in Saints ESP. This person will be given a lifetime honorary membership certificate and will be invited to all meetings and functions. An honoary member shall be exempt from paying dues, voting, or holding office. (Approved revision retroactive to January 1, 2005). An honorary member reemployed by SCCC will be entitled to Active membership as described in Section 1. (Approved revision Sept 27, 2012)

Section 4:

The amount for annual organizational dues shall be recommeneded each year by the Executive Boardand voted on by the members at the April meeting. A majority of all votes cast shall be necessary to change the dues. Dues shall not be prorated

Subsection i: Additional Monies

Additional Monies Raised includes monies raised by fundraiser events, donations, or means other than annual dues. Disbursement of Additional Monies shall be determined after discussion with all members, at the meeting or via e-mail. The decision for disbursement must be agreed upon by a two-thirds member vote.

Article II - Nomination, Election, and Term of Officers

Section 1: 

Elected officers of the association shall be the:

  • President
  • Vice-President
  • Secretary
  • Treasurer

Section 2:

A nominating committee shall be appointed by the president at the March meeting.

The nominating committee shall present a slate of officers at the April meeting who have declared eligible by checking their active status and have signified their willingness to run for office. Officers will be elected at the April meeting by secret ballot. A majority of all votes cast shall be necessary to elect. 

Section 3: 

In the event of a vacancy in any office or board position, except the presiden, the Executive Board shall appoint an active member to fill the vacancy. In the event of a vacancy in the office of the President, the Vice-President shall automatically assume the office. Should the Vice-President be unable to fill the vacancy, the Executive Board shall select a president from among the former Presidents who are active members of the association.

Section 4:

The term of office shall be for one year commencing in August and ending in July of each year. No officer shall serve more than two consecutive terms in the same office.

Article III - Duties of Officers

Section 1: 

The President shall preside at all meetings of the organization and the Executive Board, shall call meetings of the Executive Board, shall appoint committees as indicated in Article V of the By-Laws. The president may appoint special committees as the need arises.

Section 2:

The Vice-President shall assume the duties of the President in the event of the President's absence and shall act as the chairman of the Professional Development Program Committee. the Vice-President shall also be responsible for maintaining a scrapbook for the Association. If a vacancy occurs in the office of the President, the Vice-President shall automatically become President.

Section 3: 

The Secretary shall keep an accurate record of the proceedings of the Organization and the Executive Board meetings and send to each member a copy of the minutes of each meeting prior to the next meeting. 

Section 4:

The Treasurer shall keep an accurate record of receipts and disbursements of Saints ESP, shall deposit the funds of the Organization, and shall disburse them only upon a written order signed by the president. The accounts of the treasurer shall be audited at the close of each year bya special committee on audit appointed by the President.

Article IV - Duties of Executive Board

Section 1:

The Executive Board shall consist of all of the elected officers and the immediate past president.

Section 2:

The Executive Board shall fill vacancies as stated in Article II, Section 3. 

Section 3:

The Executive Board shall have general supervision of the affairs of the Assocation between business meetings, shall make recommendations to the Assocation, and shall perform such other duties as may be imposed upon it by the Association. 

Article V - Committees

Section 1:

A Nominating Committee shall be appointed by the President. This committee shall present the slate of officers as stated in Article II, Sections 1 and 2.  

Section 2:

An Auditing Committee of three members shall be appointed by the President at the April meeting. This committee's duty shall be to audit the Treasurer's account at the close of the fiscal year and to report at the August meeting. 

Section 3:

A Professional Development / Program Committee shall be appointed by the President at the August meeting. The Vice-President shall be the chairperson of this committee as stated in Article III Section 2. This committee shall be responsible for short informational or instructional programs to be held at regular meetings. An extra 30 minutes for special programs may be requested from the Deans' Council, not to exceed two a semester. 

Section 4:

Other committees, standing or special, shall be appointed by the president of the Assocaition as deemed necessary. 

Section 5:

Minimum number of members on each committee shall be three.  

Article VI - Meetings

Saints ESP shall hold a regular monthly meeting at a day and time to be determined by the Executive Board. Regularly scheduled meetings will be held from August thru April. Special meetings may be held as necessary. Members should be notified if any change is made in the meeting time. 

Article VII - Quorum

Section 1: 

A majority of the Saints ESP members present shall constitute a quorum for the transaction of business.

Section 2:

A majority of the members of the Executive Board shall constitute a quorum for the transaction of business at any Executive Board meeting.

Article VIII - Parliamentary Authority

All meetings of Saints ESP shall be onducted according to parliamentary procedures as set forth in Robert's Rules of Order, Revised. 

Article IX - Order of Business

The order for transaction of business for regular meetings of Saints ESP shall be as follows:

  1. Call to Order
  2. Approval of Minutes
  3. Communications
  4. Report of the Treasurer
  5. Reports of Committees
  6. Unfinished Business
  7. New Business
  8. Adjournment

Article X - Amendments

Amendments to the Constitution and By-Laws shall be submitted in wrting to the President thirty (30) days prior to the regular meeting. The proposed amendment(s) shall be submitted in writing to the entire membership prior to the meeting where it will be open to discussion and voted upon. A two-thirds vote of all voting members present shall be required. The amendment shall become effective immediately following its adoption.

 

Approved by Saints ESP members: 01/25/01

Revision Approved: 03/28/2005; 08/13/2009; 09/27/2012; 03/27/2014; 04/01/2014;


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